Administrative Assistant / Operations Coordinator needed at Family-owned Ranch in Meagher County, Montana

Filled / Expired

Private

Email
Email Address Hidden
Location
White Sulphur Springs, MT
Job Type
Full Time or Seasonal
Salary
DOE
Date Posted
March 3, 2022
Housing Offered
Yes
Experience
5-10 yrs

This family-owned ranch located in Meagher, Montana is used by the owners as a key residence and their guests as a hospitality location.

POSITION SUMMARY:
The Assistant will support the Ranch Operations (Maintenance, Agricultural Operations, Guest Services) team through a variety of tasks to ensure operational efficiency of the ranch. This position will report to the Ranch Operations Manager. The assistant will be required to work closely with the family, family office and any consultants or outside contractors the owners choose to engage.

ESSENTIAL DUTIES & RESPONSIBILITIES

  • assist with administrative management of ranch and Bozeman properties
  • process and code bills, invoices, expense reports (coordinate with family office)
  • manage and reconcile credit cards, checks, petty cash
  • assist with the development and maintenance of Ranch Operations Manual including policies and procedures (security, health and safety)
  • assist with HR management and recruiting
  • daily monitoring and distribution of mail and packages
  • coordinate the purchase of supplies for the offices, medical, maintenance and residence (procurement and inventory)
  • liability waivers and guest forms
  • signage, phone list, emergency contact for fire and medical info
  • serve as the first point of contact at ranch for phone and front office visits – gate management, field radio calls, direct incoming phone calls
  • vendor and contractor management on-site
  • record keeping and files (permits, maps, legal documents)
  • manage calendar for staff and service appointments with residents and vendors
  • coordinate staff meetings with ranch staff and family office
  • manage event logistics
  • maintain complete confidentiality relative to the ranch and the owners

JOB TYPE

  • Compensation DOE
  • Full-time or Contract position option
  • Housing on-site available
  • This role offers hybrid option of working remote and on-site at ranch

TO APPLY: Forward bio & resume to our email address.

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