Guest Ranch Office Manager needed in McCoy, Colorado ~ Seasonal, May-Sept

Black Mountain Ranch

Email

[email protected]

Phone

970-653-4226

Location

McCoy, CO

Job Type

Seasonal
(May-Sept)

Salary

$18/hour + tips

Posted

March 17, 2026

Housing Offered?

Yes

Experience

2-5 yrs

Sponsoring Work Visas?

How to Apply

Via Email

Perks

Beautiful Location: Access to all that North Central Colorado has to offer
All Lodging and Meals Included
The opportunity to join in on all ranch activities: unlimited horseback riding, rafting, overnight pack trip, cattle drive, dinner ride, lunch ride, fishing, shooting, leather working, riding lessons, cattle working class, dancing, and more!
Guaranteed Tip Pool on Top of Hourly Wage

Job Summary

We are seeking an energetic and highly organized Guest Ranch Office Manager to oversee daily administrative operations at our scenic guest ranch. This pivotal role combines office management, vendor coordination, and guest service to ensure a seamless and memorable experience for visitors and staff alike. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional communication skills, strong organizational abilities, and a passion for hospitality. As the central point of contact for all office functions, you will play a vital role in maintaining efficient operations while fostering a welcoming atmosphere.

Duties

Manage all reservation operations, from inquiries, booking, pre-arrival, then check in through check-out with professional etiquette
Ensuring smooth daily operations and event planning coordination
Maintain accurate bookkeeping records using Google Suite, including payment processing, billing, ordering and expense tracking
Coordinate vendor relationships for supplies, equipment maintenance, and service contracts to ensure operational continuity
Handle human resources functions such as on-boarding new employees, managing employee files, and supporting team management efforts
Oversee budgeting processes to allocate resources effectively while maintaining financial accountability
Manage office supplies inventory, filing systems, and clerical tasks to support efficient workflow
Assist with event planning for ranch activities or special guest occasions to create engaging experiences
Ensure compliance with health and safety standards related to office, saloon and medical office management when applicable
Work closely with Barn, Kitchen, and Housekeeping

Qualifications

Proven experience in office management or administrative roles within hospitality settings
Supervising experience with a demonstrated ability to lead teams effectively
Proficiency in Google Suite
Strong organizational skills with the ability to manage schedules and multiple priorities simultaneously
Excellent communication skills—both verbal and written—and professional phone etiquette
Experience with vendor management, human resources practices, and employee training & development
Familiarity with phone systems, calendar management software, filing systems, and clerical procedures
Knowledge of event planning principles and guest service excellence strategies
Ability to adapt quickly in a fast-paced environment while maintaining attention to detail

Join our vibrant team where your leadership will directly impact the guest experience! We value proactive professionals who are passionate about creating welcoming environments through exceptional office management. This paid position offers an exciting opportunity to grow your skills while supporting the heart of our guest ranch community.

Start Date: Mid-May

End Date: End of September